Campaign Operations Coordinator (Remote)

Campaign Operations Coordinator (Remote)

Location: Remote (Latin America)

Schedule: Monday – Friday, 9 AM – 6 PM EST (40 hours/week)

Type: Full-time · Independent Contractor

​​​​ About the Company

Our client builds founder led outbound and distribution systems for venture backed B2B AI and SaaS companies. They manage high quality targeting, cold email, LinkedIn outbound, founder content, and campaign execution for demanding clients selling into enterprise markets.

About the Role

This is a hands on execution role, not a strategy or copywriting position. You will work closely with the Head of Delivery, the GTM team, and the founder to make sure lists, campaigns, tasks, and systems are executed correctly, keeping the delivery engine organized, accurate, and moving on time. You are responsible for surfacing facts, maintaining accuracy, and escalating issues clearly. The strategist decides what the facts mean for the campaign.

Who You Are

• Have experience in operations, project coordination, executive support, marketing operations, or delivery
• Are highly organized and detail oriented
• Have managed multiple workstreams or accounts simultaneously
• Are comfortable with ClickUp, Notion, spreadsheets, and workflow tools
• Communicate clearly in written English
• Take ownership without needing every task explained
• Prefer preventing mistakes over fixing them late at night

Key Responsibilities

• Prepare and launch email and LinkedIn campaigns using documented standard operating procedures
• Upload approved lists and copy into the correct tools, and confirm sender accounts, schedules, tracking, exclusions, and campaign settings
• Complete final pre launch checks, flag issues before campaigns go live, and monitor the first 24 to 72 hours after launch
• Clean, normalize, and deduplicate contact and company data, applying client specific ICP, persona, suppression, and exclusion rules
• Confirm required fields are complete and company or domain information is accurate
• Run documented QA checklists before lists move to launch, and escalate unresolved or high risk issues
• Keep ClickUp, Notion, and Google Drive accurate, turning planning notes into tasks with clear owners, deadlines, and priorities
• Track dependencies and follow up before deadlines become emergencies
• Improve SOPs for list QA, campaign setup, launch, exclusions, and reporting, and document new procedures clearly enough for another team member to follow

Bonus Points

• Cold email experience, though not required since the team trains you on the campaign specific tools and workflows

What Success Looks Like

First 90 Days

Campaigns launch accurately and on schedule. Lists are clean and processed through the correct QA workflow, and ClickUp and Notion reflect reality. Risks and blockers are surfaced early, and the Head of Delivery does not need to repeatedly chase basic execution.

Ongoing

You become a reliable operational layer the team can trust, someone who follows a process accurately, recognizes when something is wrong, and communicates before it becomes a fire.