Permits Coordinator

Permits Coordinator

Oversee the AI bots that pull and pay permits, answer customers about inspections, and keep the permit spreadsheet airtight so nothing slips.

Remote · LATAM · Full-time · Independent Contractor · 7:00 AM to 3:00 PM ET

Why this role exists

You’d join a plumbing and construction company in the US that runs as a close, helpful team. Until now, permits were pulled manually, one by one. That work has changed: an AI bot now pulls the permits, so this role is no longer about data entry. It’s about overseeing the bots, talking to customers, and making sure every project that needs a permit is covered.

You’ll work independently, with the owner a call or text away whenever you have a question. It’s not a management role.

What you’ll own

• Oversee the AI bots that pull and pay permits, all day, and step in when something needs attention
• Answer customer messages in GoHighLevel about inspections
• Keep the permit spreadsheet up to date, making sure every project that needs a permit is taken care of
• Make sure anything that needs attention gets it, and that what needs to get done gets done
• Work with your AI assistant throughout the day so it produces your end-of-day report
• Tools: GoHighLevel, WhatsApp, BrockBot, FieldPulse, Google Sheets

Why this is interesting

• You supervise AI bots instead of doing manual data entry
• A tight, supportive team where people jump in with “how can I help you?”
• Real autonomy, with the owner always reachable
• Hands-on work with AI every day, including a daily AI-generated report
• A great fit if you want a permitting-focused role without managing people

What we’re looking for

• Real hands-on experience using AI in your daily work, enough to run a day through a bot and have it produce an end-of-day report
• Solid Google Sheets skills: you shouldn’t need to be taught the basics
• Organized, able to multitask and keep several things going without dropping any
• A genuine team player: respectful, always looking to help, never dismissive of coworkers
• Ability to work independently
• Good fit with the 7:00 AM to 3:00 PM ET schedule

Bonus

• Experience pulling permits or working in the permitting field
• Experience with GoHighLevel, WhatsApp, BrockBot or FieldPulse (nice to have, not required: strong core skills matter more than the specific tools)

What success looks like

First 90 days

• To be confirmed with the client (see pending list)

Ongoing

• Everything that needs a permit is covered
• Anything that needs attention gets it
• Customers get answers on their inspections
• The owner gets a reliable end-of-day report

Apply for this role